EL PASO COUNTY
COMMISSIONERS COURT

CARLOS LEON
Commissioner, Pct.1

VINCENT PEREZ
Commissioner, Pct.3

DAVID STOUT
Commissioner, Pct.2

CARL L. ROBINSON
Commissioner, Pct.4

RICARDO A. SAMANIEGO
County Judge

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via telephone or videoconference. Additionally, members of the public are encouraged to watch the meetings online, at the links provided below. Members of the public are also encouraged to participate in public comment by calling the telephone number below. This temporary suspension will leave important open-meeting protections in place:


  • Members of the public will be entitled to participate and address the governmental body during any telephonic or videoconference meeting.




If you have any questions or need additional assistance, please contact us at (915) 546-2215

Commissioners Court Chambers, El Paso County Courthouse 
500 East San Antonio Room 303 El Paso, Texas 79901
Website address: http://www.epcounty.com
View live video webcast: http://epcounty.com/video

Please place all electronic devices on silent mode to reduce disruption of the meeting.

AGENDA
Regular Meeting, June 29, 2020  - 9:30 AM

Strategic Plan Priority

1.OPEN MEETING
2.PLEDGE OF ALLEGIANCE
3.INVOCATION
A.Receive an invocation.
4.CONSENT AGENDA

NOTICE TO THE PUBLIC

All matters listed under the Consent Agenda will be considered by the Commissioners Court to be routine and will be enacted by one motion in the form listed below. There will be no separate discussion of these items unless members of the Court or persons in the audience request that specific items be moved from the Consent Agenda to the Regular Agenda for discussion prior to the time the Commissioners Court votes on the motion to adopt the Consent Agenda.

All matters listed on the Consent Agenda and Regular Agenda may be discussed in Executive Session at the discretion of the El Paso County Commissioners Court and following verbal announcement, if an appropriate exception to the open meeting requirement of the Texas Open Meetings Act is applicable.

A.Approval of the Minutes of the regular meeting of June 15, 2020 and the special meeting of June 18, 2020.  
County Administration Department (915) 546-2215
B.Approve the reappointment of Commissioner David Stout's appointee, Jose Balderrama, to the El Paso County Housing Authority board for a 2-year term ending May 14, 2022.
Betsy C. Keller, CM, Chief Administrator, County Administration Department (915) 546-2215
C.Approve and authorize funding from GF-GADM to cover grant funded employee salaries for the month of July and August 2020 for the Texas Veterans Commission, Fund for Veterans Assistance grant ending June 30, 2020. This allocation is for the grant that is pending the Official Notice of Grant Award (NOGA) from the Texas Veterans Commission, Fund for Veterans Assistance. Funds will only be necessary if the NOGA is not received.
Judge Angie Juarez Barill, 346th District Veterans Treatment Court (915) 546-2119
D.Pursuant to the Texas Local Government Code, Section 115.021, audit and settle all accounts against the County shown on the attached listing and direct the payment of those accounts.
Edward A. Dion, CPA, County Auditor, County Auditor's Office (915) 546-2040
E.Approve and authorize the County Judge to sign the cabling contract for the 7th floor Courthouse renovation project with Innovative PBX Services, Inc. (dba NEW IPS) in the amount of $5,890.52. Funding is available in GF-COUNCIL-MAINT/REP-GENERAL. (Contract No. 2020-0507)
Naomi Parra, Office Manager, Council of Judges (915) 546-2143
F.Approve and authorize the First Amendment to the Disability Insurance Policies for Short and Long Term Disability insurance coverage with The Standard Insurance Company. (Contract No. 2020-0346)
Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
G.Approve and authorize the County Judge to sign the AT&T Dedicated Internet Circuit Contract between the County of El Paso and AT&T Corporation. Funding is available in GF-ITD-COMMUNIC-DATA. (Contract No. 2019-0745) 
Christopher Stathis, Chief Information Officer, Information Technology Department (915) 546-2041
H.Approve and authorize an amendment to increase the FY20 Security Fund approved budget in the amount of $8,268 from Special Revenue Fund 6045. This amended request is to support the cost of programming and services from Tyler Technology. Funding is available in the SR-JUSTCRTSEC-OPS CONTINGENCIE account. Further, approve the re-allocation of funds in the amount of $8,268 from SR-JUSTCRTSEC-OPS CONTINGENCIE to the SR-JUSTCRTSEC-OPS EQUIPMENT account.
Judge Robert T. Pearson, Justice of the Peace, Pct. 1 (915) 534-3917
I.Approve and authorize the County Judge to sign the Second Exercise of Option to Renew Agreement with The Family Empowerment Center, for court ordered therapeutic services to youth with behavioral health challenges from November 1, 2020, through October 31, 2021, in an estimated amount of $10,000. Funding is available in SR-JPDSUP-PROF SVC-GEN. (Contract No. 2020-0438)
Roger Martinez, Chief Juvenile Probation Officer, Juvenile Probation Department (915) 849-2500
J.Pursuant to Texas Local Government Code §232.023, approve and authorize the acceptance, filing and recording of the Project William Unit One Subdivision plat subject to the full execution of the subdivision construction agreement.
Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
K.Approve the Certificates of Plat Compliance (under Texas Local Government Code Section 232.028(a), as provided on the attached listing.
Norma R. Palacios, Executive Director, Public Works Department (915) 546-2015
L.Approve and authorize the County Judge to sign the contract with JAR Construction Inc., for the donation of construction labor and materials for the Healing Garden Memorial at Ascarate Park.  (Contract No. 2020-0418)
Norma Rivera Palacios, Executive Director, Public Works Department (915) 546-2015
M.Approve and authorize the acceptance of donations for the Healing Garden Memorial honoring the victims of the August 3, 2019 mass shooting, pursuant to Texas Local Government Code Section 81.032.
Norma Rivera Palacios, Executive Director, Public Works Department (915) 546-2015
N.Approve and authorize the County Judge to sign contract between El Paso County and Mirador Enterprises in the amount of $98,000 for the purchase and installation of a metal building at Ascarate Park. Funding is available in CP-GOLFCOURSE BUILDING-RENOV. (Contract No. 2020-0460) 
Norma Rivera Palacios, Executive Director, Public Works Department (915) 546-2015
O.Approve and authorize the County Judge to sign the Second Option to Renew of Vending Machine Service Agreement with El Paso Snax Company, Inc., for vending machine services at multiple County facilities from August 1, 2020, through July 31, 2021.  (Contract No. 2020-0541)
Norma Rivera Palacios, Executive Director, Public Works Department (915) 546-2015
P.Approve and authorize the transfer and removal of surplus assets from the respective departments to the Purchasing Department in compliance with Texas Local Government Code Section 262.011(j).  See attachment.
Debra Carrejo-Trull, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
5.RESOLUTIONS
A.Approve and adopt a resolution recognizing U.S. Army Hiring Days in El Paso County, Texas. 
David Stout, Commissioner, Pct. 2 (915) 546-2111
B.

Approve and adopt a resolution recognizing July 4, 2020 as "Independence Day."

Carl L. Robinson, Commissioner, Pct. 4 (915) 546-2044
C.Approve and adopt a resolution recognizing the month of July 2020 as "Parks and Recreation Month" in El Paso County, Texas.
Ricardo A. Samaniego, County Judge, Commissioners Court, - (915)546-2098
6.PUBLIC COMMENT
7.PRESENTATION
A.Receive a presentation on the November 3, 2020 Election.  
Lisa Wise, Elections Administrator, Elections Department (915) 546-2154
REGULAR AGENDA
8.Approve and authorize the Elections Department to accept the Texas Secretary of State 2020 CARES Act Help America Vote Act grant award in the amount of $727,904.03 from March 28, 2020, through November 30, 2020. A County match in the amount of $145,580.81 is required. Funding is available in GF-GADM-XFER OUT-GRANT MATCH and SG-ELECH1920-OPERATING EXP. (Contract No. 2020-0543)
Lisa Wise, Elections Administrator, Elections Department (915) 546-2154
9.Approve and authorize the County Judge to sign the Ballot and Mail Services Agreement with Runbeck Election Services from June 26, 2020, through June 26, 2024. Funding is available in SG-CAREHAV20-OPERATING EXP and SR-ELECTSVC-ELECTIONS EXPENSE. (Contract No. 2020-0375)
Lisa Wise, Elections Administrator, Elections Department (915) 546-2154
COMMISSIONERS COURT
10.Discuss and take appropriate action to plan the County of El Paso’s “Community Healing Garden” unveiling ceremony at Ascarate Park on August 2, 2020, in remembrance of the one-year anniversary of the lives tragically taken from our community on August 3, 2019, to include the use of the park Pavilion and amenities. Further, authorize the closure of the park from 12:00 p.m. to 8:30 p.m., and approve the waiver of entrance fees for guests during this time period. Ascarate Park will reopen to the public from 8:30 p.m.-11:00 p.m. Funding is available in CIP2020-MEMORIAL-PARK IMPROV and GF-GADM-OPS CONTINGENCIES.
Ricardo A. Samaniego, County Judge, Commissioners Court (915) 546-2098
COUNTY ADMINISTRATION
11.Receive a presentation regarding the sale, use and possession of fireworks for the 2020 July 4th holiday period and take appropriate action, and further approve and authorize the road closures of Flagger St. at Tangerine Ave.; Krag St. north of Montana Ave.; Krag St. at Marvin Lane; Vista del Este Blvd. at Marvin Lane; Stansbury Dr. at Colonial Bluff Rd.; and Mission Ridge Blvd. at Aircoupe.
Daniel Collins, Governmental Affairs Manager, County Administration (915) 546-2215
12.Discuss and take appropriate action to rescind the action taken by the Commissioners Court on Monday, June 15, 2020, regarding Item 19 to sign the contract for professional services historical and architectural survey for the County of El Paso with Hardy Heck and Moore d/b/a HHM Inc., for completion of a National Register Historic District Nomination for Segundo Barrio and selecting Option 2 as the boundary option. (Contract No. 2020-0440) Further, discuss and take appropriate action to sign the contract for professional services for a Historical and Architectural Survey for the County of El Paso with Hardy, Heck, and Moore d/b/a HHM Inc., for completion of a National Register Historic District nomination for Segundo Barrio and if necessary, take action to amend the original agreement, as subsequently amended, with Hardy Heck and Moore for a National Register Historic District nomination.
Andrea Adkins-Hutchins, Director, Economic Development Department (915) 546-2177
13.Discuss and take appropriate action regarding El Paso County’s preparation and response for COVID-19.
Betsy C. Keller, CM, Chief Administrator, County Administration Department (915) 546-2215
PURCHASING
14.Pursuant to Texas Local Government Code Section 262.024(a)(4), approve and authorize the use of an exemption to purchasing procedures that allows a contract with Runbeck Election Services, Inc., for the purchase of a personal or professional service. Funding is available in SG-CAREHAV20-CAP OUTLAYS.
Debra Carrejo-Trull, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
15.Award of Bid 20-006 Tires for the County of El Paso to Border Recapping LLC, El Paso, TX, Broadway Motors, El Paso, TX, The Goodyear Tire & Rubber Company, Akron, OH, Southern Tire Mart LLC, Columbia, MS, Tire Connection, El Paso, TX.  Purchasing approved on June 17, 2020.  Funding is available in various accounts.
Debra Carrejo-Trull, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
16.Approve the purchase of Ten Leased Copiers for 60 months for Juvenile Probation Department using TIPS Cooperative Contract 18-0103 awarded to Benchmark Business Solutions of El Paso, TX, in the amount of $91,225.80. Purchasing approved on June 18, 2020. Funding is available in GF-JPD-RENT/LEASES.
Debra Carrejo-Trull, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
AUDITOR
17.

Pursuant to the Texas Local Government Code § 114.023, 114.024, 114.025 and 114.026, please accept the attached presentation and the interim financial report for the month ended May 31, 2020. The interim financial report is located on the intranet at: 

http://www.epcounty.com/auditor/publications/monthlyreports.htm

Edward A. Dion, CPA, County Auditor, County Auditor's Office (915) 546-2040
JUDICIARY AND CORRECTIONS
18.

Approve and authorize a supplement from the County of El Paso from the 384th SAPFP Re-Entry Drug Court Program Special Revenue account in the amount of $21,847 to support salary and fringe benefits for an El Paso County Community Supervision and Corrections Department (CSCD) officer assigned to the El Paso County 384th Adult Drug Court Program (Grant No. 1692117). Funding is available in SR-384SAFPCRT-OPS CONTINGENCIE. 

Magdalena Morales-Aina, Director, Community Supervision and Corrections Department (915) 546-8120
LITIGATION, JUSTICE, AND LAW ENFORCEMENT
19.Approve and authorize the County Judge to sign the renewal of the District Attorney's Information Management System (DIMS) Interlocal Governmental Agreement with the City of El Paso for FY2021 which includes no budget increase over the FY2019 or FY2020 budget. (Contract No. 2020-0452)
Jaime Esparza, District Attorney, District Attorney's Office (915) 546-2059
HEALTH AND SOCIAL SERVICES
20.Approve and authorize the County Judge to sign an Amendment to the Congregate and Home Delivered Meals Agreement with Selrico Services, Inc. to include a meal cost rate for purchase of shelf stable meals necessary to respond to the surge in demand for home delivered meals since the COVID19 pandemic crisis began.  Funds are available in SG-NUTRITM20-OPERATING EXP. (Contract No. 2019-0158)
Irene G. Valenzuela, Executive Director, Community Services Department (915) 775-2708
HUMAN RESOURCES
21.Pursuant to Chapter 157, Subchapter F of the Texas Local Government code, hold a Public Hearing to receive comments on the restatement of the County of El Paso’s Health and Dental Summary Plan Description for 2020.  The County’s Health and Dental Summary Plan Description was approved by the Risk Pool Board during their meeting on June 17, 2020.
Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
22.Approve the restatement of the County of El Paso’s Health and Dental Summary Plan Description for 2020. The County’s Health and Dental Summary Plan Description was approved by the Risk Pool Board during their meeting on June 17, 2020. Funding is available in IS-HEALTH-HEALTH/DENTAL CLAIMS.  (Contract No. 2020-0394)
Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
PUBLIC WORKS
23.

(Postponed 06/22/20) Approve variance request from El Paso County Subdivision Regulations for Ironwood Subdivision.

Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
24.Approve a variance request from the El Paso County Subdivision Regulations for Peyton Estates Unit 3.
Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
25.Approve and accept the revision of Painted Sky at Mission Ridge Unit Two Replat A pursuant to requirements of the Texas Local Government Code §232.041 (Revision of Plat); further, authorize the filing and recording of the subdivision plat.
Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
26.Approve and authorize the County Judge to sign the Texas Department of Transportation (TxDOT) Project Grant Agreement (PGA) for the FY2020 Intercity Bus (ICB) CARES Act Funds in the amount of $526,436.  No County match is required. (Contract No. 2020-0525)
Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
GRANT APPLICATIONS

Approve the submission of County grant applications as listed and described. If awarded, all grant award agreements will be brought back to the Commissioners Court for final acceptance and approval.

27.Approve and authorize the County Judge to sign the Texas Department of Agriculture-TxCDBG Emergency Services Help for Colonias Program funding application in the amount of $269,732 to provide assistance to low income families residing in rural areas of the county that have been impacted by the public health and economic crisis resulting from the Coronavirus pandemic. No County match is required. (Contract No. 2020-0467)
Irene G. Valenzuela, Executive Director, Community Services Department (915) 775-2708
28.Approve and authorize the Planning & Development Department to apply to the FY2021 State Rural Public Transportation Grant to the Texas Department of Transportation (TxDOT) in the amount of $454,616.  No County match is required.  Further, authorize the County Judge to sign the Certificate of Obligation as required by the grant.  (Contract No. 2020-0526)
Jose M. Landeros, Director, Planning & Development Department - (915) 546-2015
BUDGET AND FINANCE
29.Discuss and take appropriate action to ratify the SCBA air pack and cylinder loan agreement for Emergency Service District #1.
Wallace Hardgrove, Executive Director, Budget and Fiscal Policy Department (915) 546-2262
30.Approve amendment No. 37 to the County of El Paso’s 2019-2020 operating budget. This budgetary amendment will decrease Grants by $5,000, thus decreasing the overall budget of $519,742,116.17 to $519,737,116.17 
Wallace Hardgrove, Executive Director, Budget and Fiscal Policy Department (915) 546-2262