NovusAGENDA


	EL PASO COUNTY COMMISSIONERS COURT

CARLOS LEON
Commissioner, Pct.1

VINCENT PEREZ
Commissioner, Pct.3

DAVID STOUT
Commissioner, Pct.2

CARL L. ROBINSON
Commissioner, Pct.4


	RICARDO A. SAMANIEGO County Judge


	Commissioners Court Chambers, El Paso County Courthouse 500 East San Antonio Room 303 El Paso, Texas 79901 Website address: http://www.epcounty.com View live video webcast: http://epcounty.com/video Please place all electronic devices on silent mode to reduce disruption of the meeting.

AGENDA
Regular Meeting, August 5, 2019 - 9:30 AM


Strategic Plan Priority


	1.	OPEN MEETING


	2.	PLEDGE OF ALLEGIANCE


	3.	INVOCATION


			A.	Receive an invocation.


	4.	CONSENT AGENDA


		NOTICE TO THE PUBLIC All matters listed under the Consent Agenda will be considered by the Commissioners Court to be routine and will be enacted by one motion in the form listed below. There will be no separate discussion of these items unless members of the Court or persons in the audience request that specific items be moved from the Consent Agenda to the Regular Agenda for discussion prior to the time the Commissioners Court votes on the motion to adopt the Consent Agenda. All matters listed on the Consent Agenda and Regular Agenda may be discussed in Executive Session at the discretion of the El Paso County Commissioners Court and following verbal announcement, if an appropriate exception to the open meeting requirement of the Texas Open Meetings Act is applicable.


			A.	Approval of the Minutes of the regular meeting of July 22, 2019 and the special meetings of July 18, 2019; July 25, 2019 and July 30, 2019.
				County Administration Department (915) 546-2215
			B.	Pursuant to the Texas Local Government Code, Section 115.021, audit and settle all accounts against the County shown on the attached listing and direct the payment of those accounts.
				Edward A. Dion, County Auditor, County Auditor's Office (915) 546-2040
			C.	Approve and authorize the County Judge to sign the Agreement for Assessment Services with Korn Ferry to provide 360 Evaluation services to department heads who report to the County's Chief Administrator in an amount not to exceed $50,000. Funding is available in GF-CNTYADMIN-CONTR SVC-GEN. (Contract No. 2019-0461)
				Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
			D.	Approve and authorize the County Judge to sign the First Exercise of Option to Renew Agreement with University Medical Center of El Paso (UMC), for services to provide pre-employment and employment medical examinations for the County Human Resources Department as they relate to the Sheriff’s Division. (Contract No. 2019-0467)
				Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
			E.	Approve and authorize the County Judge to sign the Notice of Non-Renewal/Termination of Agreement Letter to AT&T Corporation. No County funds are required. (Contract No. 2019-0335)
				Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041
			F.	Approve and authorize the County Judge to sign the agreement between the County of El Paso and RT Lawrence Corporation. Funding is available in GF-ITD-MAINT/REP-SOFTWARE. (Contract No. 2019-0353)
				Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041
			G.	Approve and authorize the County Judge to sign the support services agreement between the County of El Paso and SHI Government Solutions. Funding is available in GF-ITD-MAINT/REP-HARDWARE. (Contract No. 2019-0435)
				Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041
			H.	Approve and authorize the County Judge to sign the professional services agreement between the County of El Paso and Innovative PBX Services, Inc. (aka New IPS). Funding is available in GF-ITD-CONTR SVC-GEN. (Contract No. 2019-0514)
				Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041
			I.	Approve and authorize the County Judge to sign the Extended Warranty and Support Services Agreement, on behalf of the El Paso County Juvenile Probation Department, with SCRAM Systems of Littleton, CO for electronic monitoring services from August 1, 2019 through September 30, 2021 in the amount of $12,500. Funding is available in GF-JPD-PROF SVC-GEN. (Contract No. 2019-0372)
				Roger Martinez, Chief Juvenile Probation Officer, Juvenile Probation Department (915) 849-2500
			J.	Accept the quarterly report from the Juvenile Probation Department.
				Roger Martinez, Chief Juvenile Probation Officer, Juvenile Probation Department (915) 849-2500
			K.	Approve and authorize the transfer of $148 from GF-PROBATE-OPS EQUIPMENT-TAG to GF-PROBATE OPS EXPENSES-GEN, for Probate Court No. 1 to cover operating expenses until year end, with no overall budget impact. Funding is available in GF-PROBATE-OPS EQUIPMENT-TAG. Further, approve the re-allocation of funds from GF-PROBATE-OPS EQUIPMENT-TAG to GF-PROBATE-OPS EXPENSES-GEN.
				Judge Patricia B. Chew, Probate Court No. 1 (915) 546-2161
			L.	Approve the Certificates of Plat Compliance (under Texas Local Government Code Section 232.028(a), as provided on the attached listing.
				Norma R. Palacios, Executive Director, Public Works Department (915) 546-2015
			M.	Approve the acceptance of Mission Ridge Boulevard and authorize the filing and recording of the subdivision plat.
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
			N.	Approve the acceptance of Tierra Del Este Unit Eighty Eight and authorize the filing and recording of the subdivision plat.
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
			O.	Approve and authorize the transfer and removal of surplus assets from the respective departments to the Purchasing Department in compliance with Texas Local Government Code Section 262.011(j). See attachment.
				Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048


	5.	RESOLUTIONS


			A.	Approve and adopt a resolution recognizing the El Paso Rage FC girls soccer team.
				David Stout, Commissioner, Pct. 2 (915) 546-2111
			B.	Approve and adopt a resolution recognizing August 6, 2019 as "El Paso County Sheriff's Office National Night Out" in El Paso County, Texas.
				Carl L. Robinson, Commissioner, Pct. 4 (915) 546-2044
			C.	Approve and adopt a resolution declaring the month of August 2019 as "El Paso Children's Hospital Pediatric Neurosurgery Awareness Month" in El Paso County, Texas.
				Ricardo A. Samaniego, County Judge, Commissioners Court (915) 546-2098
			D.	Approve and adopt a resolution recognizing Ka'Vonte "K DOT" James for being a six time National Champion Amateur Boxer currently ranked #5 in the United States.
				Ricardo A. Samaniego, County Judge, Commissioners Court (915) 546-2098


	6.	PUBLIC COMMENT


	7.	PRESENTATION


			A.	Receive a presentation and discuss the monthly report from the Council of Judges.
				Michael Cuccaro, Executive Director, Council of Judges Administration (915) 546-2143
			B.	Receive a presentation from the El Paso Central Appraisal District on the County of El Paso 2019 Certified Appraisal Roll.
				Wallace Hardgrove, Executive Director, Budget and Fiscal Policy Department (915) 546-2262


		AUDITOR


			8.	(Postponed 07/29/19) Pursuant to Texas government Code, Title 10, § 2256.003, please accept the attached investment report for the third quarter and nine months ended June 30, 2019.
				Edward A. Dion, CPA, County Auditor, County Auditor's Office (915) 546-2040


		COUNTY AND DISTRICT CLERK


			9.	Conduct a public hearing to consider the District Clerk's plan for the preservation and restoration of the District Court records archives and the adoption of a $10 district court records archive fee, pursuant to Texas Government Code Section 51.305.
				Norma Favela Barceleau, District Clerk, District Clerk's Office (915) 546-2021
			10.	Approve and authorize the District Clerk's proposed plan for the preservation and restoration of the District Court records archives and the adoption of a $10 District Court records archives fee, pursuant to Texas Government Code Section 51.305 and Senate Bill 658 of the 86th Texas legislature.
				Norma Favela Barceleau, District Clerk, District Clerk's Office (915) 546-2021
			11.	Approve and record into the Commissioners Court meeting minutes, the District Clerk's certificate of the District Judge's Order to approve the County Auditor's Budget for Fiscal Year 2020, pursuant to Texas Local Government Code 84.021; 84.901; 111.044; 152.031; 152.032; 152.034; and 152.905.
				Norma Favela Barceleau, District Clerk, District Clerk's Office (915) 546-2021


		HEALTH AND SOCIAL SERVICES


			12.	Approve and authorize the County Judge to sign the Area Agency On Aging of The Rio Grande Council of Governments Vendor Agreement that sets the unit rate for congregate and home delivered meal services for the County's Nutrition Program from October 1, 2019 through September 30, 2020. (Contract No. 2019-0496)
				Irene G. Valenzuela, Executive Director, Community Services Department (915) 775-2708


		HUMAN RESOURCES


			13.	Pursuant to Chapter 157, Subchapter F of the Texas Local Government Code, hold a Public Hearing to receive comments on the restatement of the County of El Paso’s Health and Dental Summary Plan Description for 2019. The County’s Health and Dental Summary Plan Description was approved by the Risk Pool Board during their meeting on July 17, 2019.
				Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
			14.	Approve the restatement of the County of El Paso’s Health and Dental Summary Plan Description for 2019. The County’s Health and Dental Summary Plan Description was approved by the Risk Pool Board during their meeting on July 17, 2019. Funding is available in IS-HEALTH-HEALTH/DENTAL CLAIMS. (Contract No. 2019-0410)
				Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
			15.	Discuss and take appropriate action to authorize the County to conduct a prevailing wage rate survey pursuant to Texas Government Code Section 2258.022 (a)(1) and to invite other El Paso County Governmental entities, contractors, and subcontractors to participate. Funding is available in GF-GADM-ADMIN EXPENSE-MISC.
				Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
			16.	Receive a presentation on the status of County ADA projects.
				Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
			17.	Approve and authorize the revision to the County of El Paso's Overpayments, Underpayments and Repayment Policy.
				Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
			18.	Approve and authorize the revision to the County of El Paso's Holiday Leave Policy.
				Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218


		PUBLIC WORKS


			19.	Pursuant to Texas Local Government Code Chapter 232.028(g), Certification Regarding Compliance with Plat Requirements, approve and adopt an increase to the fee for the issuance of Certificates of Plat Compliance from $25 to $32 for properties located within the City of El Paso's extraterritorial jurisdiction and $30 for all other properties in the unincorporated area. All fee increases shall be effective October 1, 2019. (OP 19-779)
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015


		PURCHASING


			20.	Approve and authorize the inter-agency transfer of surplus county vehicles to the Clint and Tornillo Independent School Districts and the Clint Police Department for a total amount of $100 to be remitted to the County of El Paso. Funds to be deposited into account GF-PURCHASING-UNCLASSIFIED REV.
				Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
			21.	Approve and authorize the two (2) Emergency Preparedness Safety and Environmental TruNarc Equipment and Supplies for West Texas HIDTA ISC using HGACBuy Contract EP11-17 awarded to Fisher-Scientific of Pelzer, SC in the amount of $60,378. Purchasing approved on 7/25/2019. Funding is available in SG-ONDCP2018-CAP OUTLAYS.
				Debra Carrejo, CPPO, CPPB Purchasing Agent, Purchasing Department (915) 546-2048
			22.	Approve and authorize the purchase of Seven (7) Transit Buses for the County of El Paso using State of Oklahoma Contract SW797 awarded to Creative Bus Sales of Chino, CA for a grand total amount of $858,172. Purchasing approved on 8/01/2019. Funding is available in CAP OUT-EQUIPMENT and CAP OUT-VEHICLES.
				Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
			23.	Pursuant to Texas Local Government Code Section 262.024, approve and authorize the use of an exemption to purchasing procedures that allows a contract for the purchase of items necessary to preserve or protect the public safety of the residents of the county. Furthermore, approve and authorize the County Judge to sign the Offsite Vehicle Fueling Agreement between the County of El Paso and Western Refining Southwest, Inc. (Contract No. 2019-0480)
				Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048


		GRANT APPLICATIONS


		Approve the submission of County grant applications as listed and described. If awarded, all grant award agreements will be brought back to the Commissioners Court for final acceptance and approval.


			24.	Approve and authorize the County Judge to sign the Letter of Intent, and authorize the Community Services Department General Assistance unit to apply for funds in a consolidated community grant application for the Coordinated Entry System (CES) to the Department of Housing and Urban Development Continuum of Care (COC) Homeless Assistance Program, via the El Paso Coalition for the Homeless. The grant request would be for $160,000 with a 25% match requirement in the amount of $40,000 to be met through existing resources and staff salaries.
				Irene G. Valenzuela, Executive Director, Community Services Department (915) 775-2708
			25.	Approve and authorize the El Paso County Sheriff's Office to submit an application for the FY19 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation in the amount of $208,705. The grant funds will be split equally between the County and the City of El Paso to benefit the El Paso County Sheriff's Office, District Attorney's Office and El Paso Police Department. The grant program period is from October 1, 2019 through September 30, 2023. There is no County match required.
				Sheriff Richard D. Wiles, El Paso County Sheriff's Office (915) 546-2262


		BUDGET AND FINANCE


			26.	Approve and authorize the Capital Improvement Interim Request for the Facilities Department for the purchase and installation of an HVAC system at the Youth Services Center. Further, approve the reallocation of funding from the CP-IMPROV01-MISCELLANEOUS to CIP19-YSANNX-CAP.
				Wallace Hardgrove, Executive Director, Budget and Fiscal Policy Department (915) 546-2262
			27.	Approve amendment No. 43 to the County of El Paso’s 2018-2019 operating budget. This budgetary amendment will increase Grants by $101,200, thus increasing the overall budget of $444,899,350.48 to $445,000,550.48.
				Wallace Hardgrove, Executive Director, Budget and Fiscal Policy Department (915) 546-2262


	28.	EXECUTIVE SESSION


		Only the members of the Commissioners Court have a right to attend an executive session, except that legal counsel must be present if the executive session is held pursuant to Government Code section 551.071. In addition to legal counsel, Commissioners Court may include in executive session certain officers and employees if it finds that (1) their participation is necessary to the matter under consideration; (2) their interests are not adverse to the county, and (3) their presence will not waive the attorney client privilege. Generally, the Chief Administrator, Budget Executive Director, County Clerk's representatives, and County Auditor's Office representatives attend the closed session items based on the enumerated criteria, and certain other persons may attend based on the above-listed criteria or as otherwise provided by law.


			A.	Discuss findings regarding persons necessary in Executive Session.
				County Attorney's Office (915) 546-2050
			B.	Discuss potential real estate property acquisition in the Greater Horizon City area for revenue, program, economic and transportation development purposes, pursuant to Texas Government Code § 551.072.
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
			C.	Discuss the purchase of real property located in BET Survey 126, 127 & 128-University Land, pursuant to Texas Government Code Section 551.072.
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
			D.	Discuss financial information and economic development negotiations received from a private business prospect regarding a Chapter 381 agreement with Project Zoey, pursuant to Texas Government Code Section 551.087.
				Sam Trujillo, Interim Director, Economic Development Department (915) 546-2177


		REGULAR SESSION


			29.	Approve and authorize the purchase of the property located in BET Survey 126, 127 & 128-University Land. Further, authorize the County Judge and Purchasing Agent to execute the necessary documents for the purchase of the property. (Contract No. 2018-0898)
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015