NovusAGENDA


	EL PASO COUNTY COMMISSIONERS COURT

CARLOS LEON
Commissioner, Pct.1

VINCENT PEREZ
Commissioner, Pct.3

DAVID STOUT
Commissioner, Pct.2

CARL L. ROBINSON
Commissioner, Pct.4


	RICARDO A. SAMANIEGO County Judge


	Commissioners Court Chambers, El Paso County Courthouse 500 East San Antonio Room 303 El Paso, Texas 79901 Website address: http://www.epcounty.com View live video webcast: http://epcounty.com/video Please place all electronic devices on silent mode to reduce disruption of the meeting.

AGENDA
Regular Meeting, February 25, 2019 - 9:30 AM


Strategic Plan Priority


	1.	OPEN MEETING


	2.	PLEDGE OF ALLEGIANCE


	3.	CONSENT AGENDA


		NOTICE TO THE PUBLIC All matters listed under the Consent Agenda will be considered by the Commissioners Court to be routine and will be enacted by one motion in the form listed below. There will be no separate discussion of these items unless members of the Court or persons in the audience request that specific items be moved from the Consent Agenda to the Regular Agenda for discussion prior to the time the Commissioners Court votes on the motion to adopt the Consent Agenda. All matters listed on the Consent Agenda and Regular Agenda may be discussed in Executive Session at the discretion of the El Paso County Commissioners Court and following verbal announcement, if an appropriate exception to the open meeting requirement of the Texas Open Meetings Act is applicable.


			A.	Pursuant to the Texas Local Government Code, Section 115.021, audit and settle all accounts against the County shown on the attached listing and direct the payment of those accounts.
				Edward A. Dion, County Auditor, County Auditor's Office (915) 546-2040
			B.	In compliance with the El Paso County Code of Ethics, pursuant to Article XIII, acknowledge the campaign contributions of $2,500 or more for County Commissioner Carl L. Robinson from the following: El Paso County Sheriff's Officers Association.
				Carl L. Robinson, Commissioner, Pct. 4, (915) 546-2044
			C.	Approve and authorize the County Judge to sign the Resolution Authorizing Signatories and the Depository/Authorized Signatories Designation Form for the Colonia Self Help Center Program with the Texas Department of Housing and Community Affairs. (Contract No. 2019-0091)
				Irene G. Valenzuela, Executive Director, Community Services Department (915) 775-2708
			D.	Approve and authorize the County Judge to sign the Designation Form for Civil Rights Officer and Limited English Proficiency Plan, in compliance with Civil Rights requirements under the Colonia Self Help Center Program with the Texas Department of Housing. (Contract No. 2019-0092)
				Irene G. Valenzuela, Executive Director, Community Services Department (915) 775-2708
			E.	Approve and authorize the County Judge to sign the TXCDBG Initial Acquisition Report in compliance with program requirements under the Colonia Self Help Center Program with the Texas Department of Housing and Community Affairs. (Contract No. 2019-0098)
				Irene G. Valenzuela, Executive Director, Community Services Department (915) 775-2708
			F.	Approve and authorize the County Judge to sign the Health and Human Services Commission Form 2027 Home-Delivered Meals FY 2020 Waiver Request for the El Paso City-County Nutrition Program, a unit of the Community Services Department, for the use of alternate delivery methods to include chilled and frozen meals for program participants in the next fiscal year. (Contract No. 2019-0097)
				Irene G. Valenzuela, Executive Director, Community Services Department (915) 775-2708
			G.	Approve and authorize the County Judge to sign the Resolution for the FY 2019-2020 Specialty Court Grant funded by the Governor's Office Criminal Justice Division Department as required for submittal of application. (Contract No. 2019-0102)
				Judge Robert Anchondo, County Court at Law #2 (915) 834-8232
			H.	Approve and authorize the County Judge to sign the Subscription Services Agreement with Impact DataSource, LLC, to extend the software agreement for economic and fiscal impact computer modeling from March 1, 2019 through March 1, 2020 in the amount of $5,775. Funding is available in GF-ECONDEV-MAINT/REP-SOFTWARE. (Contract No. 2019-0127)
				Sam Trujillo, Interim Director, Economic Development Department (915) 546-2177
			I.	Approve and authorize the rescinding of the Employee Retirement System and Group Insurance Policy.
				Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
			J.	Approve and authorize the County Judge to sign Appendix J to DIR Contract No. DIR-TSO-3041 with Ricoh USA Inc., for leased copier services, in the amount of $8,328.60 for a three year term. Funding is available in account SR-JPTECH-RENT/LEASES. (Contract No. 2018-0808)
				Judge Brian J. Haggerty, Justice of the Peace, Precinct 2 (915) 751-7575
			K.	Approve the Certificates of Plat Compliance (under Texas Local Government Code Section 232.028(a), as provided on the attached listing.
				Norma R. Palacios, Executive Director, Public Works Department (915) 546-2015
			L.	Rescind the Court Order of February 11, 2019, Item 3E on the Consent Agenda, to approve and authorize the County Judge to sign the Delegation of Signature Authority Approval from the Texas Department of Transportation (TxDOT) Public Transportation Division for the purpose of TxDOT Grant paperwork submissions (Contract No. 2019-0080). Further, approve and authorize the County Judge to sign the corrected Delegation of Signature Authority Approval from the Texas Department of Transportation (TxDOT) Public Transportation Division for the purpose of TxDOT Grant paperwork submissions. (Contract No. 2019-0107)
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
			M.	Pursuant to Texas Local Government Code §232.023, approve and authorize the acceptance, filing and recording of the Morce Farms Subdivision Plat.
				Jose M. Landeros, Director, Planning and Development Department (915) 546-2015
			N.	Pursuant to Texas Local Government Code §232.023, approve and authorize the acceptance, filing and recording of the Edgemere Subdivision Extension plat.
				Jose M. Landeros, Director, Planning and Development Department (915) 546-2015
			O.	Approve and authorize the County Judge to sign the Exercise of First Option to Renew Lease Agreement with James A. Dick Co. for office space for the El Paso County Sheriff's Office/West Texas HIDTA Administration for a five year term beginning begin September 1, 2019 through August 31, 2024. Funding is available in SG-ONDCP2018-OPERATING EXP. (Contract No. 2019-0078)
				Travis B. Kuykendall, Director, West Texas HIDTA (915) 532-9550


	4.	PUBLIC COMMENT


	5.	PRESENTATION


			A.	Receive a presentation and have a discussion regarding the status of releases by ICE of migrant families and children.
				Betsy C. Keller, CM, Chief Administrator, County Administration Department (915) 546-2215
			B.	Receive a presentation recognizing the Strategic Employee Health and Wellness Plan top point achievers.
				Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218


		BOARD APPOINTMENTS


			6.	Discuss and take appropriate action to reappoint Commissioners Court nominee, Bertha Gallardo, to the Sheriff's Civil Service Commission for a term beginning February 25, 2019 through February 25, 2021.
				Betsy C. Keller, CM, Chief Administrator, County Administration (915) 546-2215


		COUNTY ADMINISTRATION


			7.	Discuss and take appropriate action regarding the 86th Legislative Session, to include presenting information for the Court’s consideration, removing or including bills on the County’s state legislative agenda and supporting or opposing filed legislation, and take any action necessary on aforementioned items.
				Betsy C. Keller, CM, Chief Administrator, County Administration Department (915) 546-2215


		AUDITOR


			8.	Pursuant to the Texas Local Government Code § 114.023, 114.024, 114.025 and 114.026, please accept the attached presentation and the interim financial report for the month ended January 31, 2019. The interim financial report is located on the intranet at: http://www.epcounty.com/auditor/publications/monthlyreports.htm .
				Edward A. Dion, CPA, County Auditor, County Auditor's Office (915) 546-2040


		JUDICIARY AND CORRECTIONS


			9.	Approve and authorize the County Judge to sign the First Exercise of Option to Renew Agreement with Adolescent Sexual Behavior Therapy Services on behalf of the Juvenile Probation Department, for court ordered youths to receive therapeutic services to address sexual behavioral issues, with a term from February 25, 2019 through April 30, 2020 in an estimated amount of $75,000. Funding is available in GF-JPD-PROF SVC-GEN and SR-JPDSUP-PROF SVC-GEN. (Contract No. 2019-0100)
				Roger Martinez, Chief Juvenile Probation Officer, Juvenile Justice Center (915) 849-2500


		LITIGATION, JUSTICE, AND LAW ENFORCEMENT


			10.	Approve and authorize the County Judge to sign Grant Award Modification #3 (G18SW0001A) for the West Texas HIDTA Multiple Initiatives Grant increasing the Sheriff's Office award by $237,598 for a total of $4,123,095 for the period beginning January 1, 2018 through December 31, 2019. This award modification is at no cost to the County. (Contract No. 2019-0088)
				Travis B. Kuykendall, Director, West Texas HIDTA (915) 532-9550


		COUNTY AND DISTRICT CLERK


			11.	Approve and authorize the funds to support a position swap from the County Records Management and Preservation Fund (Fund 6048) to the District Clerk General Fund account. Funding is available in GF-GADM-RES-SAL ADJUST.
				Norma Favela Barceleau, District Clerk, District Clerk's Office (915) 546-2029


		HEALTH AND SOCIAL SERVICES


			12.	Approve and authorize the County Judge to sign the Texas Department of Agriculture Grant Agreement for an award of $99,824.13 for home delivered meals for elderly individuals and persons with disabilities for a term beginning February 1, 2019 through January 31, 2020. Funds will be deposited in SG-NUTRITM18-ST REV-AGENCY. (Contract No. 2019-0123)
				Irene G. Valenzuela, Executive Director, Community Services Department (915)775-2708


		HUMAN RESOURCES


			13.	Approve and authorize the creation of the County's Notary Public Policy.
				Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218


		PUBLIC WORKS


			14.	Approve and authorize the County Judge to sign the Summer Food Service Agreement with Anthony ISD to provide meals to children under the age of 18 (or persons 19 and over who are mentally or physically disabled) in the Canutillo area. Anthony ISD will solely operate the program and is requesting the use of Westway and Gallegos Park as their distribution sites. There is no cost to the County. (Contract No. 2019-0079)
				Norma R. Palacios, Executive Director, Public Works Department (915) 546-2015
			15.	Receive a presentation from Public Works Facilities Maintenance Department, and approve and authorize the allocation of funds in the amount of $1,211,639 to replace the existing components and upgrade the Direct Digital Control System on all Variable Air Volume (VAV) boxes located at the County Courthouse. Further approve the reallocation of funding from CP-CPCAPITAL12-MISCELLANEOUS to CP-CPCRTHSIMP12-EQUIPMENT.
				Norma R. Palacios, Public Works Executive Director, Public Works Department (915) 546-2015
			16.	Approve and authorize the County Judge to sign the Interlocal Agreement between the Camino Real Regional Mobility Authority and the County of El Paso relating to a Countywide Master Thoroughfare Plan, and accompanying documents for design and consultant services. Funds have been appropriated in the amount of $500,000 from El Paso County Mobility Plan-Professional Services. Funding is available in account GF-EPCMP-PROF SVC-GEN. (Contract No. 2019-0109)
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
			17.	Discuss and take appropriate action on the declassification of crosswind runway 16/34 at the Fabens Airport.
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
			18.	Pursuant to Texas Local Government Code §232.041, approve and authorize the acceptance, filing and recording of the revision to the Burbridge Acres Replat D Subdivision to be named Ranchitos Arco Iris Replat B.
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
			19.	Pursuant to Texas Local Government Code §232.041, approve and authorize the acceptance, filing and recording of the revision to the Prado Verde Addition Unit Three subdivision to be named Prado Verde Addition Unit Three Replat A.
				Jose M. Landeros, Director, Planning and Development Department (915) 546-2015
			20.	Pursuant to Texas Local Government Code §232.041, approve and authorize the acceptance, filing and recording of the revision to the Ranchitos Arco Iris Subdivision to be named Ranchitos Arco Iris Replat B.
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015


		PURCHASING


			21.	Approve and authorize the purchase of CommVault Software for ITD using Texas Department of Information Resources Contract DIR-TSO-3984 awarded to SHI Government Solutions, Inc., of Austin, TX in the amount of $65,048.50. Purchasing approved on 2/12/2019. Funding is available in GF-ITD-MAINT/REP-SOFTWARE.
				Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
			22.	Approve and authorize the purchase of 60 Panasonic MCT Toughbook for ITD using Texas Department of Information Resources Contract DIR-TSO-4025 awarded to CDW Government LLC., of Vernon Hills, IL in the amount of $225,345. Purchasing approved on 2/14/2019. Funding is available in CIP19-ITD-EQ NONCAP.
				Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
			23.	Approve the purchase of the Timekeeping Inmate Tracking System for the Sheriff’s Department using GSA Federal Acquisition Service Contract GS-07F-269AA awarded to Security Design, Inc. dba Cornerstone Detention of Washington, MI for a total cost of $148,142.84. Purchasing approved on 02/12/2019. Funding is available in CIP19-SODETEN-CAP OUT-EQUIP and GF-SOJAILANNX-CAP OUT-EQUIP.
				Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
			24.	Approve the purchase for Telephony System Maintenance and Support for the Information Technology Department (ITD) using GSA Federal Acquisition Service Contract GS-35F-552AA awarded to Continuant, Inc. of Fife, Washington for a total cost of $61,302.72. Purchasing approved on 02/12/2019. Funding is available in GF-ITD-MAINT/REP-SOFTWARE.
				Debra Carrejo, CPPB, CPPO, Purchasing Agent, Purchasing Department (915) 546-2048
			25.	(Postponed 2/11/19) Approve the award of RFP 18-040 Investment Advisory and Management Services for the El Paso County FY2018 to First Southwest Assets Management, LLC of Dallas, TX. Purchasing approved recommendation on 2/5/2019. Funding is available in GF-BUDGET-CONTR SVC-GEN.
				Debra Carrejo, Purchasing Agent, Purchasing Department (915) 546-2048
			26.	Approve and authorize the Purchasing Agent to award RFP 19-003 Congregate and Home Delivered Meals for the City-County Nutrition Program to Selrico Services of San Antonio, TX. Purchasing approved on 02/12/2019. Funding available in multiple accounts.
				Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048


		GRANT APPLICATIONS


		Approve the submission of County grant applications as listed and described. If awarded, all grant award agreements will be brought back to the Commissioners Court for final acceptance and approval.


			27.	Approve and authorize the County Attorney’s Office to submit a General Victim Assistance Program grant application to the Office of the Governor – Criminal Justice Division in the amount of $142,768.72 with a $36,000 cash match from the County General Fund, for a total project cost of $178,768.72. The grant period is from October 1, 2019 through September 30, 2021. (Contract No. 2019-0135)
				Jo Anne Bernal, County Attorney, County Attorney's Office (915) 546-2050
			28.	Approve and authorize the Planning and Development Department to apply for the Texas Department of Agriculture 2019-2020 Community Development Fund grant in the amount of $275,000 for the replacement of approximately 1,508 outdated active-residential water meters within the East Montana Water System service area. No County match is required.
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015
			29.	Approve and authorize the District Attorney's Office HIDTA Program to submit a grant application for prosecution initiative to the Office of National Drug Control Policy in the amount of $664,795 for the period beginning January 1, 2019 through December 31, 2019. No County match is required.
				Travis B. Kuykendall, Director, West Texas HIDTA (915) 532-9550
			30.	Approve and authorize the El Paso County Sheriff's Office HIDTA Program to submit a grant application for multiple initiatives to the Office of National Drug Control Policy in the amount of $4,091,148, for the grant period beginning January 1, 2019 through December 31, 2019. No County match is required.
				Travis B. Kuykendall, Director, West Texas HIDTA (915) 532-9550
			31.	Approve and authorize the El Paso County Sheriff's Office Emergency Management Unit to submit the Homeland Security grant application funded by the Office of the Governor in the amount of $235,085 from August 1, 2019 through August 31, 2020. No County match is required.
				Armando Alvarez, Deputy, El Paso County Sheriff's Office (915) 838-3273
			32.	Approve and authorize the El Paso County Sheriff's Emergency Management Unit to apply for the FY 2020 Homeland Security Law Enforcement Terrorism Prevention Activities (LETPA) grant in the amount of $11,000 from September 1, 2019 through August 31, 2020. No County match is required.
				Armando Alvarez, Deputy, El Paso County Sheriff's Office (915) 838-3273


		BUDGET AND FINANCE


			33.	Approve amendment No. 20 to the County of El Paso’s 2018-2019 operating budget. This budgetary amendment will increase Enterprise by $44,585, increase Grants by $121,358.84, thus increasing the overall budget of $437,070,516.51 to $437,236,460.35.
				Wallace Hardgrove, Executive Director, Budget and Fiscal Policy Department (915) 546-2262


	34.	EXECUTIVE SESSION


		Only the members of the Commissioners Court have a right to attend an executive session, except that legal counsel must be present if the executive session is held pursuant to Government Code section 551.071. In addition to legal counsel, Commissioners Court may include in executive session certain officers and employees if it finds that (1) their participation is necessary to the matter under consideration; (2) their interests are not adverse to the county, and (3) their presence will not waive the attorney client privilege. Generally, the Chief Administrator, Budget Executive Director, County Clerk's representatives, and County Auditor's Office representatives attend the closed session items based on the enumerated criteria, and certain other persons may attend based on the above-listed criteria or as otherwise provided by law.


			A.	Discuss findings regarding persons necessary in Executive Session.
				County Attorney's Office (915) 546-2050
			B.	Pursuant to Texas Government Code Sections 551.071 and 551.0725, receive legal advice and consultation and discuss contract negotiations regarding Engagement Agreement for Municipal Advisory Services and Limited Continuing Disclosure Services between El Paso County and George K. Baum & Company.
				Christina Sanchez, Assistant County Attorney, County Attorney's Office (915) 546-2050
			C.	Receive legal advice and consultation regarding Second Amendment to Interlocal Agreement between El Paso County and the El Paso County Hospital District regarding establishment of a community center under Texas Health and Safety Code Chapter 534, pursuant to Texas Government Code Section 551.071.
				Eddie Sosa, First Assistant, County Attorney's Office (915) 546-2050
			D.	Pursuant to Texas Government Code Section 551.071, discuss the County’s legal rights and responsibilities regarding the community impact of the release by ICE of migrant children and families.
				Christina Sanchez, Assistant County Attorney, County Attorney's Office (915) 546-2050
			E.	Discuss potential litigation regarding a National Emergency Declaration on Border Security; County Attorney's file number 0027-19-AA, pursuant to Texas Government Code Section 551.071.
				Jed Untereker, Assistant County Attorney, County Attorney's Office (915) 546-2050
			F.	Discuss the pending litigation regarding Omar Chavez v. El Paso County, Texas; Cause No. 2018DCV1887, County Attorney file number 0136-18-LD, pursuant to Texas Government Code Section 551.071
				Ruben Duarte, Assistant County Attorney, County Attorney's Office (915) 546-2050
			G.	Discuss pending litigation styled Monica Y. Provencio v. County of El Paso, Cause No. 2014-DCV-1719; County Attorney's case number 0143-17-LD, pursuant to Texas Government Code Section 551.071.
				Ruben Duarte, Assistant County Attorney, County Attorney's Office (915) 546-2050
			H.	Discuss the pending litigation regarding Monique Aguilar v. County of El Paso, Texas; Cause No. 2016DCV2806, County Attorney file number 0160-16-LD, pursuant to Texas Government Code Section 551.071.
				Amanda D. Frizzelle, Assistant County Attorney, County Attorney's Office (915) 546-2050
			I.	Discuss financial information and economic development negotiations received from a business prospective regarding a 381 Agreement with Project Clean Room, pursuant to Texas Government Code Section 551.087.
				Sam Trujillo, Interim Director, Economic Development Department (915) 546-2177


		REGULAR SESSION


			35.	Discuss and take appropriate action to authorize El Paso County or its Chief Administrator to utilize County resources to respond to the release by ICE of migrant children and families.
				Christina Sanchez, Assistant County Attorney, County Attorney's Office (915) 546-2050
			36.	Discuss and take appropriate action regarding potential litigation regarding a National Emergency Declaration on Border Security; County Attorney's file number 0027-19-AA.
				Jed Untereker, Assistant County Attorney, County Attorney's Office (915) 546-2050
			37.	Discuss and take appropriate action on the pending litigation regarding Omar Chavez v. El Paso County Texas; Cause No. 2018DCV1887, County Attorney's file number 0136-18-LD.
				Ruben Duarte, Assistant County Attorney, County Attorney's Office (915) 546-2050


		ADDENDUM TO THE AGENDA


	38.	Approve and authorize the purchase of two radiographic X-Ray machines, one for the Downtown Detention Facility and another for the Jail Annex. Funding is available in account CIP-MISC.
		Wallace Hardgrove, Executive Director, Budget and Fiscal Policy Department (915) 546-2262
Posted Friday, February 22, 2019 @ 11:45 A.M.