NovusAGENDA


	EL PASO COUNTY COMMISSIONERS COURT

CARLOS LEON
Commissioner, Pct.1

VINCENT PEREZ
Commissioner, Pct.3

DAVID STOUT
Commissioner, Pct.2

CARL L. ROBINSON
Commissioner, Pct.4


	RICARDO A. SAMANIEGO County Judge


	Commissioners Court Chambers, El Paso County Courthouse 500 East San Antonio Room 303 El Paso, Texas 79901 Website address: http://www.epcounty.com View live video webcast: http://epcounty.com/video Please place all electronic devices on silent mode to reduce disruption of the meeting.

AGENDA
Regular Meeting, January 14, 2019 - 9:30 AM


Strategic Plan Priority


	1.	OPEN MEETING


	2.	PLEDGE OF ALLEGIANCE


	3.	CONSENT AGENDA


		NOTICE TO THE PUBLIC All matters listed under the Consent Agenda will be considered by the Commissioners Court to be routine and will be enacted by one motion in the form listed below. There will be no separate discussion of these items unless members of the Court or persons in the audience request that specific items be moved from the Consent Agenda to the Regular Agenda for discussion prior to the time the Commissioners Court votes on the motion to adopt the Consent Agenda. All matters listed on the Consent Agenda and Regular Agenda may be discussed in Executive Session at the discretion of the El Paso County Commissioners Court and following verbal announcement, if an appropriate exception to the open meeting requirement of the Texas Open Meetings Act is applicable.


			A.	Approval of the Minutes of the regular meetings of November 19, 2018 and November 26, 2018 and the special meetings of November 14, 2018 and November 15, 2018.
				County Administration Department (915) 546-2215
			B.	Approve and authorize the County Judge to sign the Professional Services Agreement with The Azimuth Group Inc., to plan, design, facilitate, and document the results of a Strategic Plan workshop, scheduled for January 31 and February 1, 2019, in the amount of $17,500. Funding is available in GF-CNTYADMIN-CONTR SVC-GEN. (Contract No. 2019-0010)
				Betsy C. Keller, CM, Chief Administrator, County Administration Department (915) 546-2215
			C.	Pursuant to the Texas Local Government Code, Section 115.021, audit and settle all accounts against the County shown on the attached listing and direct the payment of those accounts.
				Edward A. Dion, County Auditors, County Auditor's Office (915) 546-2040
			D.	Approve and authorize the County Judge to sign the Foundation Source, Government Verification form required for the Andeavor Safety Grant submitted by Constable Precinct 3 on December 17, 2018.
				Hector Bernal, Constable, Pct. 3 (915) 546-8137
			E.	Approve and authorize the County Judge to sign a Memorandum of Understanding Between the City of El Paso and the County of El Paso to refer minority-owned local businesses to the City's Accelerator Program, to help remove barriers to important resources and enhance economic opportunities. There is no fiscal impact. (Contract No. 2019-0018)
				Economic Development Department (915) 546-2177
			F.	Approve and authorize the County Judge to sign the sole source Renewal of Master Software License and Services Agreement with KNOWiNK/Hart InertCivic, in the amount of $44,980 from January 1, 2019 through December 31, 2019. Funding is available in SR-ELECTSVC-MAINT/REP-GENERAL. (Contract No. 2019-0009)
				Lisa Wise, Elections Administrator, Elections Department (915) 546-2154
			G.	In compliance with the El Paso County Code of Ethics, pursuant to Article XII, acknowledge the campaign contribution of $2,500 or more from the following individuals: Alicia Barajas, Douglas A. Schwartz, EP Sheriff's Officers Assn., Enrique Moreno, Everardo O. Ramirez, Liz Carson, Margarita and Edward Escudero and Stanley Jobe.
				Ricardo A. Samaniego, County Judge, Commissioners Court (915) 546-2098
			H.	Approve and authorize the County Judge to sign an agreement with SHI Government Solutions, Inc. Funding is available in CP-CAPITAL16D-CAP OUT-IT EQUIP. (Contract No. 2018-0671)
				Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041
			I.	Approve and authorize the County Judge to sign the support services agreement with SHI Government Solutions. Funding is available in GF-ITD-MAINT/REP-SOFTWARE. (Contract No. 2018-0914)
				Christopher Stathis, Chief Technology Officer, Information Technology Department, (915) 546-2041
			J.	Approve the Certificates of Plat Compliance (under Texas Local Government Code Section 232.028(a), as provided on the attached listing.
				Norma R. Palacios, Executive Director, Public Works Department (915) 546-2015
			K.	Approve and authorize the County Judge to sign all documents in relation to Texas Department of Public Safety - Emergency Management as part of the Pre-Disaster Mitigation (PDM) Grant Program process.
				Norma R. Palacios, Executive Director, Public Works Department (915) 546-2015
			L.	Approve and authorize the County Judge to sign the letter determining that subdivision improvements have been satisfactorily constructed in Gateway Estates Unit One Replat F, thus releasing Performance Letter of Credit No. 2000 and accepting Maintenance Bond No. HICSW-10-A7-1081 from T-Dyne Contractors, LLC dba GFA, LLC.
				Jose M. Landeros, Director, Planning and Development Department (915) 546-2015
			M.	Approve and authorize the County Judge to accept the donation of Real Property as follows: 691 Horizon City #82 lot 1, on Vacherie Ave. (0.4953 AC). Further, authorize the County Judge to sign the necessary documents pertaining to this donation. (Contract No. 2018-0831)
				Jose M. Landeros, Director, Planning and Development Department (915) 546-2015
			N.	Approve and authorize the County Judge to sign the Release of Obligation for improvements located in Aviator Trails Subdivision (Instrument No. 20170058199). Further, accept the identified improvements into the County of El Paso Road System for maintenance.
				Jose M. Landeros, Director, Planning and Development Department (915) 546-2015
			O.	Approve and authorize the transfer and removal of surplus assets from the respective departments to the Purchasing Department in compliance with Texas Local Government Code Section 262.011(j). See attachment.
				Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
			P.	Accept the quarterly report from the Office of Emergency Management.
				Deputy Chief Jorge A. Rodriguez, Office of Emergency Management (915) 240-3171
			Q.	Approve Veterans Assistance Office FY2019 First Quarter Update.
				Rollin Heassler, County Veterans Services Officer, County Administration Department (915) 759-7990


	4.	RESOLUTIONS


			A.	Approve and adopt a resolution designating the month of January 2019 as "Crime Stoppers Month" in El Paso County, Texas.
				Carlos Leon, Commissioner, Pct. 1 (915) 546-2014
			B.	Approve and adopt a resolution recognizing January 21, 2019 as Dr. Martin Luther King, Jr. Day.
				Carl L. Robinson, Commissioner, Pct. 4 (915) 546-2044


	5.	PUBLIC COMMENT


		REGULAR AGENDA


			6.	Receive a presentation of the audited financial statements for the El Paso County Hospital District, d/b/a University Medical Center, for the fiscal year ended as of September 30, 2018 and take appropriate action.
				R. Jacob Cintron, President & CEO, Hospital District/University Medical Center (915) 521-7600


		BOARD APPOINTMENTS


			7.	Approve the reappointment of Commissioner Vincent Perez's appointee, Claudia Cochran-Miller, to the Ethics Commission for the term beginning February 1, 2019 through January 31, 2021.
				Betsy C. Keller, CM, Chief Administrator, County Administration Department (915) 546-2215


		COUNTY ADMINISTRATION


			8.	(Postponed 1/7/19) Approve and adopt a County property parking policy.
				Betsy C. Keller, CM, Chief Administrator, County Administration Department (915) 546-2215
			9.	Approve and adopt the policy regarding Use or Occupancy of County Property and Utilities Rules.
				Betsy C. Keller, CM, Chief Administrator, County Administration Department (915) 546-2215
			10.	Approve and authorize the County Judge to sign the Emergency Ambulance Service Agreement with Life Ambulance Service Inc., to provide emergency ambulance services to the unincorporated areas of El Paso County in the amount $407,052 per year, for the term beginning February 1, 2019 through January 31, 2022, and maybe renewed for additional three (3) year terms. Funding is available in GF-AMBULANCESVC-OPS EXP-GEN. (Contract No. 2018-0822)
				Betsy C. Keller, CM, Chief Administrator, County Administration Department (915) 546-2215
			11.	Discuss and take appropriate action regarding appointments of members of Commissioners Court or designees to various boards.
				Betsy C. Keller, CM, Chief Administrator, County Administration Department (915) 546-2215


		AUDITOR


			12.	Pursuant to Texas Local Government Code §132.004, authorize the County to collect a service charge for credit card chargebacks.
				Edward A. Dion, CPA , County Auditor, County Auditor's Office (915) 546-2040


		INFORMATION TECHNOLOGY


			13.	(Postponed 1/7/19) Approve and authorize the County Judge to sign the maintenance agreement with Morgan Kai Group, Inc. Funding is available in GF-ITD-MAINT/REP-SOFTWARE. (Contract No. 2018-0837)
				Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041
			14.	Approve and authorize the County Judge to sign an agreement with Sequel Data Systems, Inc. Funding is available in CP-CAPITAL16D-CAP OUT-IT EQUIP. (Contract No. 2018-0745)
				Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041


		PUBLIC WORKS


			15.	Discuss and take appropriate action regarding proposed amendments to the Real Property Donation Policy and Procedures.
				Jose M. Landeros, Director, Planning & Development Department (915) 546-2015


		PURCHASING


			16.	Approve and authorize the Household Hazardous Waste Collection Services for the County of El Paso Public Work’s Department using the Region 19 Contract # 16-7212 awarded to Advanced Chemical Transport, Inc. dba ACTenviro of Sunnyvale, CA. Purchasing approved on 1/8/2019. Funding is available in GF-R&BGF-STORMWATER OUTREACH and GF-GADM-OPS CONTINGENCIES pending budget transfers to appropriate object code.
				Debra Carrejo, CPPO, CPPB Purchasing Agent, Purchasing Department (915) 546-2048
			17.	Approve and authorize the Purchasing Agent to solicit proposals for Supervised Visits and Exchange Services for families who are victims of Domestic Violence in accordance with Local Government Code 262.030. The Purchasing Agent has reviewed use of the Request for Proposal (RFP) process.
				Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
			18.	Approve and authorize the Purchasing Agent to solicit proposals for Process Server Services for the County Attorney’s Office, in accordance with Local Government Code 262.030. The Purchasing Agent has reviewed use of the Request for Proposal (RFP) process.
				Debra Carrejo, CPPO, CPPB Purchasing Agent, Purchasing Department (915) 546-2048
			19.	Approve and authorize the Purchasing Agent to solicit proposals for Prisoner Extradition and Transportation Services for the El Paso County Sheriff’s Department, in accordance with Local Government Code 262.030. The Purchasing Agent has reviewed use of the Request for Proposal (RFP) process.
				Debra Carrejo, CPPO, CPPB Purchasing Agent, Purchasing Department (915) 546-2048


		GRANT APPLICATIONS


		Approve the submission of County grant applications as listed and described. If awarded, all grant award agreements will be brought back to the Commissioners Court for final acceptance and approval.


			20.	Approve and authorize the Economic Development Department to submit a Southwest Border Resource Protection Program (SWBRPP) grant application to the National Park Service, US Department of the Interior. The application will request a second cycle of funding towards Phase II of the ongoing Oñate Crossing at Old Ft. Bliss and Harts Mill project, and assist with costs related to Phase II's Historic Structures Report (HSR), Cultural Landscape Report (CLR) and will also be used to begin Phase III. The grant request is in the amount of $50,000 and requires a competitive County match of $10,000. Funding is available in SR-TOURPROM-OPS CONTINGENCIES, pending budget transfers to appropriate object code.
				Economic Development Department (915) 546-2177
			21.	Approve and authorize the El Paso County Juvenile Probation Department to apply for the Office of the Governor - Criminal Justice Division Juvenile Drug Court grant in the amount of $92,604.71 with no County match required. Further, authorize the County Judge to sign the accompanying Resolution.
				Roger Martinez, Chief Juvenile Probation Officer, Juvenile Justice Center (915) 849-2500
			22.	Approve and authorize the El Paso County Juvenile Probation Department to apply for the Project Hope (SNDP) Mental Health Court grant from the Office of the Governor - Criminal Justice Division, in the amount of $115,930.16 with no County match required. Further, authorize the County Judge to sign the accompanying Resolution.
				Roger Martinez, Chief Juvenile Probation Officer, Juvenile Justice Center (915) 849-2500
			23.	Approve and authorize the County Parks Department to apply to the Texas Parks and Wildlife - Community Outdoor Outreach Program for the Ascarate Lake Outdoor Adventures Program, from May 1, 2019 through April 30, 2020, in the amount of $50,000 with no County match required. Further, authorize the County Judge to sign the Resolution and grant submittal forms as required.
				Veronica Myers, Director, County Parks Department (915) 771-2380


	24.	EXECUTIVE SESSION


		Only the members of the Commissioners Court have a right to attend an executive session, except that legal counsel must be present if the executive session is held pursuant to Government Code section 551.071. In addition to legal counsel, Commissioners Court may include in executive session certain officers and employees if it finds that (1) their participation is necessary to the matter under consideration; (2) their interests are not adverse to the county, and (3) their presence will not waive the attorney client privilege. Generally, the Chief Administrator, Budget Executive Director, County Clerk's representatives, and County Auditor's Office representatives attend the closed session items based on the enumerated criteria, and certain other persons may attend based on the above-listed criteria or as otherwise provided by law.


			A.	Discuss findings regarding persons necessary in Executive Session.
				County Attorney's Office (915) 546-2050
			B.	Discuss financial information and economic development negotiations regarding a Chapter 381 Agreement with Project Clean Room, pursuant to Texas Government Code Section 551.087.
				Economic Development Department (915) 546-2177
			C.	Discuss the pending claim submitted by Nohemi Marrufo; County Attorney's file number 0218-18-LC, pursuant to Texas Government Code Section 551.071.
				Jed Untereker, Assistant County Attorney, County Attorney's Office (915) 546-2050


		REGULAR SESSION


			25.	Discuss and take action on the pending claim of Nohemi Marrufo; County Attorney's file number 0218-18-LC.
				Jed Untereker, Assistant County Attorney, County Attorney's Office (915) 546-2050