EL PASO COUNTY
COMMISSIONERS COURT

CARLOS LEON
Commissioner, Pct.1

VINCENT PEREZ
Commissioner, Pct.3

DAVID STOUT
Commissioner, Pct.2

ANDREW R. HAGGERTY
Commissioner, Pct.4

RUBEN JOHN VOGT
County Judge

Commissioners Court Chambers, El Paso County Courthouse 
500 East San Antonio Room 303 El Paso, Texas 79901
Website address: http://www.epcounty.com
View live video webcast: http://epcounty.com/video

Please place all electronic devices on silent mode to reduce disruption of the meeting.

AGENDA
Regular Meeting, November 26, 2018  - 9:30 AM

Strategic Plan Priority

1.OPEN MEETING
2.PLEDGE OF ALLEGIANCE
3.CONSENT AGENDA

NOTICE TO THE PUBLIC

All matters listed under the Consent Agenda will be considered by the Commissioners Court to be routine and will be enacted by one motion in the form listed below. There will be no separate discussion of these items unless members of the Court or persons in the audience request that specific items be moved from the Consent Agenda to the Regular Agenda for discussion prior to the time the Commissioners Court votes on the motion to adopt the Consent Agenda.

All matters listed on the Consent Agenda and Regular Agenda may be discussed in Executive Session at the discretion of the El Paso County Commissioners Court and following verbal announcement, if an appropriate exception to the open meeting requirement of the Texas Open Meetings Act is applicable.

A.Pursuant to the Texas Local Government Code, Section 115.021, audit and settle all accounts against the County shown on the attached listing and direct the payment of those accounts.
Edward A. Dion, County Auditor, County Auditor's Office (915) 546-2040
B.Approve and authorize the County Judge to sign the Equitable Sharing Agreement & Certification No. TX071015A / Yr 2018 for submission to the Department of Justice by the 34th Judicial District Attorney's Office. (Contract No. 2018-0844)
Jaime Esparza, District Attorney, District Attorney's Office (915) 546-2059
C.Approve and authorize the County Judge to sign the Psychological Services Agreement Between El Paso County and Integrity EAP, d.b.a WellConnect, for psychological services provided for employment related purposes of the Human Resources Office (Sheriff’s Division) for a term beginning December 1, 2018 through November 30, 2020 in an approximate amount of $14,250.  Funding is available in GF-HR-PROF SVS-GEN.  (Contract No. 2018-0746)
Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
D.Approve and authorize the County Judge to sign the First Amendment To Memorandum Of Understanding (MOU) OSAR Region 10 with Emergence Health Network (EHN) and the El Paso County Juvenile Probation to address the deadlines imposed in processing referrals. (Contract No. 2018-0832)
Roger Martinez, Chief Juvenile Probation Officer, Juvenile Justice Center (915) 849-2500
E.

Approve and authorize the County Judge to sign the letter of termination on behalf of the El Paso County Juvenile Probation Department with Stericycle.

Roger Martinez, Chief Juvenile Probation Officer, Juvenile Justice Center (915) 849-2500
F.Approve the Certificates of Plat Compliance (under Texas Local Government Code Section 232.028(a), as provided on the attached listing.
Norma R. Palacios, Director, Public Works Department (915) 546-2015
G.Approve and authorize the County Judge to sign the Request for Access Rights to e-Grants System to allow Public Works staff to submit grant applications. (OP 18-653)
Norma R. Palacios, Director, Public Works Department (915) 546-2015
H.Approve and authorize the County Judge to sign a permanent easement agreement with Luis and Febe Delgado, to use a portion of their property to construct a 10 foot bottom channel along Mankato Road.  (Contract No.2018-0463)
Norma R. Palacios, Public Works Director, Public Works Department (915) 546-2015
I.Approve and authorize the transfer and removal of surplus assets from the respective departments to the Purchasing Department in compliance with Texas Local Government Code Section 262.011(j).  See attachment.
Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
J.Approve and authorize the County Judge to sign the Overtime Agreement(s) for reimbursement in the amount of $15,000 for 1 Lieutenant, 1 Sergeant & 6 Detectives through the Organized Crime Drug Enforcement Task Force (OCDETF) Program through September 30, 2019.  (Contract No. 2018-0843)
Jack Waite, Lieutenant, EPCSO-HIDTA Task Force (915) 832-6150
K.Pursuant to Article 59.06(g) of the Code of Criminal Procedures, approve and authorize the Chapter 59 Asset Forfeiture and Seizure annual reports as submitted by the El Paso County Border Crime Initiative (Contract 2018-0846), El Paso County Metro Criminal Enterprise Unit (Contract No. 2018-0847), and the El Paso County Metro Task Force (Contract No. 2018-0848) for the reporting period of September 1, 2017 through August 31, 2018.  This certification is completed annually and reports funds received and how those funds were spent to the Office of the Attorney General of Texas.
Sheriff Richard D. Wiles, El Paso County Sheriff Office (915) 772-8665
L.Accept the Quarterly Report from the Chief Administrator. 
Betsy C. Keller, CM, Chief Administrator, County Administration (915) 546-2215
4.RESOLUTIONS
A.Approve and adopt a resolution recognizing the County Elections Department.
Vincent M. Perez, Commissioner, Pct. 3 (915) 546-2144
B.Approve and adopt a resolution recognizing Dr. Steven Bednarczyk and his contributions to the County of El Paso.
Andrew R. Haggerty, Commissioner, Pct. 4, (915) 546-2044
C.Approve and adopt a resolution declaring the month of November 2018 as "El Paso Veterans Affairs Health Care System Appreciation Month" in El Paso County, Texas. 
Ruben J. Vogt, County Judge, Commissioners Court (915) 546-2098
5.PUBLIC COMMENT
COMMISSIONERS COURT
6.Discuss and take appropriate action to authorize the placement of collection bins on the 3rd floor lobby and in various El Paso County Courthouse locations for the Carlos Leon 3rd Annual Benefit Drive starting November 27, 2018 through December 21, 2018, in partnership with the El Paso Veterans and Riders Association, which will be donated to the VRA and El Paso's Foster Children.
Carlos Leon, Commissioner, Pct. 1 (915) 546-2014
AUDITOR
7.

Pursuant to the Texas Local Government Code § 114.023, 114.024, 114.025 and 114.026, please accept the attached presentation and the interim financial report for the month ended October 31, 2018. The interim financial report is located on the intranet at:

http://www.epcounty.com/auditor/publications/monthlyreports.htm .

 

Edward A. Dion, County Auditor, CPA, County Auditor's Office (915) 546-2040
JUDICIARY AND CORRECTIONS
8.Approve and authorize the County Judge to sign the Special Needs Diversionary Program (SNDP) Intensive In-Home Mental Health Services agreement with Pinnacle Social Services LLC, on behalf of the El Paso County Juvenile Probation Department in an estimated amount of $295,000 from November 1, 2018 through October 31, 2021.  Funding is available in GF-JPD-PROF SVC-GEN; PROJ HOPE – JUV MENTAL HEALTH CT 19 Grant and TJJD SPECIAL NEEDS DIV PROG 2019 (GTJJDM2019).  (Contract No. 2018-0706)
Roger Martinez, Chief Juvenile Probation Officer, Juvenile Justice Center (915) 849-2500
HUMAN RESOURCES
9.Approve and authorize the Career Progression Plan for Deputy Constables within the County.
Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
10.Approve and authorize the revision of the County of El Paso's Pay Upon Demotions Policy.
Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
11.Approve and authorize the revision of the County of El Paso's Anti-Harassment Policy.
Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
12.Approve and authorize the hiring of six (6) temporary Animal Control Officers at the cost of $58,860, utilizing funds from two (2) vacant Deputy Sheriff positions at the cost of $67,384 for a period of six months. Funding is available in the GF-SOPATROL salary and fringe accounts.  
Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
13.Approve and authorize the revision of the County of El Paso's Personal Conduct and Affairs Policy.
Melissa M. Carrillo, PHR, Chief Human Resources Officer, Human Resources Department (915) 546-2218
INFORMATION TECHNOLOGY
14.Approve and authorize the County Judge to sign the services agreement with Continuant, Inc. Funding is available in GF-ITD-MAINT/REP-SOFTWARE.  (Contract No. 2018-0559)
Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041
PURCHASING
15.Approve and authorize the purchase of Two (2) Liebert HVAC Units for ITD Server Room located at the County MDR Building using Region 19 Allied States Cooperative Contract RFP 18-7293 awarded to Trane U.S. of El Paso, Texas in the total amount of $243,364.89. Purchasing approved on 11/15/2018.  Funding is available in CIP18-ITD-IT EQUIPMENT.
Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
16.Approve and authorize the purchase of First Responder Protective Mask Kit using Texas SmartBuy Contract 345-A2 awarded to Con10gency of Schertz, Texas in the amount of $52,700. Purchasing approved on 11/15/2018.  Funding is available in GHSSPET17 EQUIPMENT.
Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
17.Approve the award of RFP 18-030 Third Party Administrator for Health and Dental Benefits for the County of El Paso to Aetna Life Insurance Company, of Hartford, CT.  Purchasing approved recommendation on 11/19/2018. Funding is available through the Risk Pool Health Funds.
Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
18.Approve award of RFP 18-038 Provider of Prescription and/or Dental Care Discount Cards for the County of El Paso to Phoenix Benefits Management of Cumming, GA. Purchasing approved recommendation on 11/15/18.
Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
BUDGET AND FINANCE
19.(Postponed 10/29/18; 11/19/18) Approve and authorize the reallocation of 2012 Bond funds in the amount of $6,336,165, to allow for the purchase of ElectionWare as permissible by the 2012 bond order.  Further, approve the transfer from CP-CPCAPITAL12-MISCELLANEOUS to CP-CPCNTYCAP12-EQUIPMENT in the same amount.
Wallace Hardgrove, Executive Director, Budget and Fiscal Policy Department (915) 546-2262
20.Approve amendment No. 07 to the County of El Paso’s 2018-2019 operating budget. This budgetary amendment will not increase or decrease the County of El Paso’s 2018-2019 overall operating budget of $433,336,033.39.
Wallace Hardgrove, Executive Director, Budget and Fiscal Policy Department (915) 546-2262
21.EXECUTIVE SESSION

Only the members of the Commissioners Court have a right to attend an executive session, except that legal counsel must be present if the executive session is held pursuant to Government Code section 551.071. In addition to legal counsel, Commissioners Court may include in executive session certain officers and employees if it finds that (1) their participation is necessary to the matter under consideration; (2) their interests are not adverse to the county, and (3) their presence will not waive the attorney client privilege. Generally, the Chief Administrator, Budget Executive Director, County Clerk's representatives, and County Auditor's Office representatives attend the closed session items based on the enumerated criteria, and certain other persons may attend based on the above-listed criteria or as otherwise provided by law.

A.Discuss findings regarding persons necessary in Executive Session.
County Attorney's Office (915) 546-2050
B.Discuss contract negotiations between the County of El Paso with the City of Socorro and the Town of Horizon City regarding ambulance services, pursuant to Texas Government Code § 551.0725.  
Betsy C. Keller, CM, Chief Administrator, County Administration Department (915) 546-2215
C.Discuss the pending loan of Eduardo Portillo-Eastlake Furniture; County Attorney File No. 0240-18-AA pursuant to Texas Government Code Section 551.071.
Amanda D. Frizzelle, Assistant County Attorney, County Attorney's Office (915) 546-2050
D.Discuss financial information and economic development negotiations received from a business prospective regarding a Chapter 381 Agreement with Project Buckshot, pursuant to Texas Government Code Section 551.087.
Economic Development Department (915) 546-2177
REGULAR SESSION
22.Discuss and take action on the pending loan of Eduardo Portillo-Eastlake Furniture, County Attorney File No. 0240-18-AA.
Amanda D. Frizzelle, Assistant County Attorney, County Attorney's Office (915) 546-2050