EL PASO COUNTY
COMMISSIONERS COURT

CARLOS LEON
Commissioner, Pct.1

VINCENT PEREZ
Commissioner, Pct.3

DAVID STOUT
Commissioner, Pct.2

ANDREW R. HAGGERTY
Commissioner, Pct.4

RUBEN JOHN VOGT
County Judge

Commissioners Court Chambers, El Paso County Courthouse 
500 East San Antonio Room 303 El Paso, Texas 79901
Website address: http://www.epcounty.com
View live video webcast: http://epcounty.com/video

Please place all electronic devices on silent mode to reduce disruption of the meeting.

AGENDA
Regular Meeting, July 23, 2018  - 9:30 AM

Strategic Plan Priority

1.OPEN MEETING
2.PLEDGE OF ALLEGIANCE
3.CONSENT AGENDA

NOTICE TO THE PUBLIC

All matters listed under the Consent Agenda will be considered by the Commissioners Court to be routine and will be enacted by one motion in the form listed below. There will be no separate discussion of these items unless members of the Court or persons in the audience request that specific items be moved from the Consent Agenda to the Regular Agenda for discussion prior to the time the Commissioners Court votes on the motion to adopt the Consent Agenda.

All matters listed on the Consent Agenda and Regular Agenda may be discussed in Executive Session at the discretion of the El Paso County Commissioners Court and following verbal announcement, if an appropriate exception to the open meeting requirement of the Texas Open Meetings Act is applicable.

A.Pursuant to the Texas Local Government Code, Section 115.021, audit and settle all accounts against the County shown on the attached listing and direct the payment of those accounts.
Edward A. Dion, County Auditor, County Auditor's Office (915) 546-2040
B.Approve and authorize the County Judge to sign the New Memorandum of Understandings with vendor, Professional Document Systems, Inc. (PDS), service provider, CSC, and Elms Harmon Macchia, PLLC (Contract No. 2018-0321) & eRecording Partners Network, LLC (ePN), and Calhoun Law Firm, PLLC (Contract No. 2018-0347), for e-filing and recording of documents for the County Clerk's Office.  As per recommendation from the County Attorney's Office, this contract is to continue on automatic renewal.
Delia Briones, County Clerk, County Clerk's Office (915) 546-2071
C.Approve and authorize the appointment of Early Voting and Election Day Presiding Judges and Alternate Judges for a one year term beginning August 1, 2018 through July 31, 2019.  Further, approve and authorize Early Voting Stations and Election Day Polling Places.
Lisa Wise, Elections Administrator, Elections Department (915) 546-2154
D.Approve and authorize the County Judge to sign the service agreement with Innovative PBX Services, Inc., (dba New IPS). Funding is available in GF-PURCHASING-MAINT/REP-GENRL.  (Contract No. 2018-0370)
Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041
E.Approve and authorize the County Judge to sign the service agreement with Innovative PBX Services, Inc. (dba New IPS). Funding is available in GF-PURCHASING-MAINT/REP-GENRL.  (Contract  No. 2018-0394)
Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041
F.Approve and authorize the software license agreement with GovernmentJobs.com (dba NEOGOV). Funding is available in GF-ITD-MAINT/REP-SOFTWARE.  (Contract No. 2018-0432)
Christopher Stathis, Chief Technology Officer, Information Technology Department (915) 546-2041
G.Approve the Certificates of Plat Compliance (under Texas Local Government Code Section 232.028(a), as provided on the attached listing.
Norma R. Palacios, Director, Public Works Department (915) 546-2015
H.Approve and authorize the County Judge to sign the Environmental Assessment Determinations and Compliance Findings for HUD-Assisted Projects 24 CFR Part 58 and the Request for Release of Funds and Certification required for the 2017-2018-Texas Community Development Program grant contracts (No. 7218015 & 7218025).  These documents are required to obtain environmental clearance from Texas Department of Agriculture (TDA) and authorization of the release of funds. (Contract No. 2018-0410)
Norma R. Palacios, Director, Public Works Department (915) 546-2015
I.Approve and authorize the Public Works Department to accept the donation of dirt from Shoppes at Mission Ridge, LLC.
Norma R. Palacios, Director, Public Works Department (915) 546-2015
J.Approve and authorize the transfer and removal of surplus assets from the respective departments to the Purchasing Department in compliance with Texas Local Government Code Section 262.011(j).  See attachment.
Debra Carrejo, CPPO, CPPB, Purchasing Agent, El Paso County Purchasing Department (915) 546-2048
4.PUBLIC COMMENT
5.PRESENTATION
A.Receive a presentation from Destination El Paso regarding the 2018 South by Southwest trade show and conference in Austin, Texas.
Jose Quinonez, Director, Economic Development Department (915) 546-2177
AUDITOR
6.Approve and authorize the County Judge to sign the Financial Advisor Contract  with George K. Baum and Company. The contract is for a one year period with four automatic one year renewals for a maximum of five years.  (Contract No. 2018-0403)
Edward A. Dion, County Auditor, County Auditor's Office (915) 546-2040
7.Approve and authorize the County Judge to sign the Independent Registered Municipal Advisor Disclosure Certificate.  
Edward A. Dion, County Auditor, County Auditor's Office (915) 546-2040
8.Receive a presentation from the County’s Financial Advisor regarding current market conditions, and a quarterly update of the County’s long term debt portfolio.
Edward A. Dion, County Auditor, County Auditor's Office (915) 546-2040
LITIGATION, JUSTICE, AND LAW ENFORCEMENT
9.Approve and authorize the County Judge to sign the renewal of the District Attorney's Information Management System (DIMS) Interlocal Governmental Agreement with the City of El Paso for FY2019 which includes no budget increase over the FY2017 or FY2018 budget. (Contract No. 2018-0397)
Jaime Esparza, District Attorney, District Attorney's Office (915) 546-2059
10.Approve and authorize the County Judge to sign the FY 2019 Statement of Grant Award from the Texas Indigent Defense Commission funding the Public Defender Mental Health Litigation and Advocacy Unit for FY 2019 in the amount of $623,432. A 40% grant match in the amount of $415,622, is required for this second year of grant funding, and the Department of Budget and Fiscal Policy will account for the match in the FY 2019 Budget.  (Contract No. 2018-0437)
Jaime E. Gandara, Chief Public Defender, Public Defender's Office (915) 546-8185
11.Approve and authorize the County Judge to sign the US Department of Justice Office of Justice Programs FY 2017 Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation award for the County of El Paso and the City of El Paso in the amount of $218,827 for the grant period beginning October 1, 2016 through September 30, 2020.  There is no County match required.  (Contract No. 2018-0405)
Sheriff Richard D. Wiles, El Paso County Sheriff's Office (915) 546-2217
HEALTH AND SOCIAL SERVICES
12.Approve and authorize the County Judge to sign the Demolition Agreement for Seven (7) Mobile Home Structures with Mirador Enterprises Inc., in the amount of $52,219.01, for the demolition of dilapidated mobile homes under the Texas Department of Housing and Community Affairs-Colonia Self Help Center Program-Mobile Home Replacement activity.  Funds are available in SG-COLSELFHLP-OPERATING EXP.  (Contract No. 2018-0383)
Irene G. Valenzuela, Executive Director, Community Services Department (915) 775-2708
PUBLIC WORKS
13.(Postponed 7/16/18) Approve and authorize the closure of a section of Mankato Road to mitigate flooding issues that might arise during monsoon season.  The closure would be from July 16, 2018 through September 31, 2018.
Norma R. Palacios, Director, Public Works Department (915) 546-2015
14.Approve and authorize the County Judge to sign the Memorandum of Agreement Regarding Construction of Emerald Pass Boulevard with Northtowne Village Joint Venture and Hunt Mission Ridge, LLC.  (Contract No.  2018-0410)
Norma R. Palacios, Director, Public Works Department (915) 546-2015
PURCHASING
15.Rescind the award of 4 Tandem Dump Trucks and 4 Water Trucks to Doggett Freightliner of El Paso, Texas through the Texas Smart Buy Contract #072-A1 in the amount of $974,493.40, and award to Doggett Freightliner of South Texas (Converse, Texas) through the Texas Smart Buy contract #072-A1 in the new amount of $970,756.  Funding is available in GF-RBFLOODCNT-CAP OUT-VEHICLES.  
Debra Carrejo, CPPO, CPPB Purchasing Agent, Purchasing Department (915) 546-2048
16.Rescind the award of 3 Tractor Trucks to Doggett Freightliner of El Paso, Texas through HGAC Contract #HT06-18 in the amount of $330,636 and award to Houston Freightliner of Houston, Texas for $330,636 through HGAC Contract #HT06-18.  Funding is available in GF-RBFLOODCNT-CAP OUT-VEHICLES.
Debra Carrejo,CPPO, CPPB Purchasing Agent, Purchasing Department (915) 546-2048
17.Approve and authorize the Purchasing Agent to reject all responses and end the procurement process for Bid #18-016 Employee Uniforms, Juvenile Uniforms, Bedding, and Practice Rifles for the Juvenile Probation Department.
Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048
GRANT APPLICATIONS

Approve the submission of County grant applications as listed and described. If awarded, all grant award agreements will be brought back to the Commissioners Court for final acceptance and approval.

18.Approve and authorize the submission of a letter of intent and grant renewal application for Continuum of Care Homeless Assistance Program funds in the amount of $157,291 to continue Coordinated Assessment services on behalf of the El Paso community for FY 2019-2020.  A 25% grant match is required. 
Irene G. Valenzuela, Executive Director, Community Services Department (915) 775-2708
19.Approve and authorize the Fleet Department to apply for the Texas Emissions Reduction Plan grant, from the Texas Commission on Environmental Quality, in the amount of $851,769 to replace approximately twelve (12) heavy duty vehicles with newer vehicles certified to emit less nitrate oxide.
Hopeton Staple, Director, Fleet Operations Department (915) 546-2057
BUDGET AND FINANCE
20.Approve amendment No. 41 to the County of El Paso’s 2017-2018 operating budget.  This budgetary amendment will decrease Grants by $16,332.00 thus decreasing the County of El Paso’s 2017-2018 overall operating budget of $488,928,003.53 to $488,911,671.53.
Wallace Hardgrove, Executive Director, Budget and Fiscal Policy Department (915) 546-2262
21.EXECUTIVE SESSION

Only the members of the Commissioners Court have a right to attend an executive session, except that legal counsel must be present if the executive session is held pursuant to Government Code section 551.071. In addition to legal counsel, Commissioners Court may include in executive session certain officers and employees if it finds that (1) their participation is necessary to the matter under consideration; (2) their interests are not adverse to the county, and (3) their presence will not waive the attorney client privilege. Generally, the Chief Administrator, Budget Executive Director, County Clerk's representatives, and County Auditor's Office representatives attend the closed session items based on the enumerated criteria, and certain other persons may attend based on the above-listed criteria or as otherwise provided by law.

A.Discuss findings regarding persons necessary in Executive Session.
County Attorney's Office (915) 546-2050
B.Discuss potential claim regarding Shawn X. Finley, County Attorney No. 0214-17-PC, pursuant to Texas Government Code Section 551.071.
Kevin McCary, Assistant County Attorney, County Attorney's Office (915) 546-2050
C.Discuss the pending claim submitted by Miriam Delgado; County Attorney's file number 0287-17-LC, pursuant to Texas Government Code Section 551.071.
Kevin McCary, Assistant County Attorney, County Attorney's Office (915) 546-2050
D.Discuss litigation styled Rosalie Juarez v. Deputy Jaynnie Pizana; Cause No. 3:17-CV-00368-KC; County Attorney case number 0304-17-LD, pursuant to Texas Government Code Section 551.071.
Kevin McCary, Assistant County Attorney, County Attorney's Office (915) 546-2050