| Item Title: | Information Technology Department - Contract No. 2023-0808 | Astrophysics, Inc. - Courthouse / X-Ray Machines / Models 6545DV SN ASTTC180SDV208 and ASTTC180SDV209 / Master Maintenance & Support Agreement / YR 2023-2028 |
| Submitted By: | Art Nevarez, Director, Information Technology Department (915) 255-0748 |
| Subject: | Approve and authorize the County to Judge to sign the agreement between the County of El Paso and Astrophysics, Inc. for the maintenance and support for the County Courthouse Lobby x-ray machines for the next five (5) years in the total amount of $63,000. Funding is available in GF-ITD-MAINT/REP-HARDWARE. (Contract No. 2023-0808) |
| Background: | The County of El Paso’s Information Technology Department (ITD) is committed to supporting robust and functional IT solutions. To achieve this goal, ITD dedicates resources focused on understanding and maintaining organizational and technological solutions. ITD strives to consolidate our IT solutions to leverage institutional knowledge, focused training, and more efficient support.
Astrophysics x-ray equipment include inspection hardware and software that is designed to detect and counter both local and regional threats. Maintaining security is an evolving challenge as national security and public safety risks have grown. The imaging features allow screeners to access a range of powerful inspection tools, all of which can be customized to meet security requirements.
ITD is requesting that the Court approve and authorize the County Judge to sign this agreement for the continued use, support, and maintenance of this software. This agreement has been reviewed and approved by the County Attorney’s Office and the Purchasing Department. ITD recommends approval.
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| Fiscal Impact: | Funding for the next five (5) years will be available in the following account for the total amount of $63,000.00:
GF-ITD-MAINT/REP-HARDWARE
COGF-1000-0000000-431-10-11140-0001-00000-600652-
Year 1: $12,600
Year 2: $12,600
Year 3: $12,600
Year 4: $12,600
Year 5: $12,600
Grand Total: $63,000
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| Recommendation: | Approve and authorize the County to Judge to sign the agreement between the County of El Paso and Astrophysics, Inc. for the maintenance and support for the County Courthouse Lobby x-ray machines for the next five (5) years in the total amount of $63,000. Funding is available in GF-ITD-MAINT/REP-HARDWARE. (Contract No. 2023-0808) |
| Prior Action: | On October 16, 2023, Commissioners Court approved the Sole Source Purchase of Advanced Security Screening Systems Maintenance and Support for the County of El Paso Sheriff’s Department from Astrophysics Inc under agenda item #4-AE. |
| Strategic Plan: | .. |
| Strategic Plan Information: | |