| Item Title: | Purchasing - Asset Management Software for ITD Brightly | | Submitted By: | Karen L. Davidson, Purchasing Agent, Purchasing Department (915) 273-3349 | | Subject: | Approve the purchase of Asset Management Software for Information Technology Department using Sourcewell 090320-SDI awarded to Brightly Software, Inc. of Cary, North Carolina for two-year grand total of $193,830.73. Purchasing approved on November 20, 2023. Funding is available in GF-ITD-MAINT/REP-SOFTWARE. | | Background: | The County of El Paso manages various facilities located strategically throughout the county, it is critical that electronic and automated tools are available to accurately track important information that aids in the maintenance and financial requirements of such locations. Such activities require the utilization of asset management techniques which refers to a systematic approach to the governance and realization of value from the things that a group or entity is responsible for, over their whole life cycles. The County of El Paso licenses the use of asset management software by the name of Asset Essentials by the vendor Brightly. The Public Works Department uses the software to comprehensively assess buildings located at major County facilities. More specifically, this enables complete condition reporting of essential building equipment for better future planning, the creation of preventative maintenance schedules, and data analysis used to forecast and develop a capital replacement. Also included is a work order module that is tailored to facility maintenance that allows the creation of accurate reporting for specific equipment, building, trade, etc.
To ensure the County is obtaining the overall best value, to include pricing and terms, the Purchasing Department and Information Technology Department reviewed available cooperative contracts and determined that Sourcewell contract 090320-SDI conforms to the County’s needs.
Sourcewell Contract Term: November 2, 2024
| | Fiscal Impact: | Year 1: $94,092.59
Year 2: $99,738.15
Total: $193,830.73
Funding available in:
GF-ITD-MAINT/REP-SOFTWARE
COGF-1000-0000000-431-10-11140-0001-00000-600654-
| | Recommendation: | Approve the purchase of Asset Management Software for Information Technology Department using Sourcewell 090320-SDI awarded to Brightly Software, Inc. of Cary, NC for 2-year grand total $193,830.73. Funding is available in GF-ITD-MAINT/REP-SOFTWARE. | | Prior Action: | N/A | | Strategic Plan: | .. | | Strategic Plan Information: | |
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