| Item Title: | Purchasing - VEMACS and VoteSafe Support | | Submitted By: | Karen L. Davidson, Purchasing Agent, Purchasing Department (915) 273-3349 | | Subject: | Approve and authorize the Sole Source Purchase of VEMACS and VoteSafe Support for the Elections Department from Votec Corporation of San Diego, CA in the grand total of $541,905. Funds are available in GF-ITD-MAINT/REP-SOFTWARE. Pursuant to Texas Local Government Code Section 262.024 (a)(7)(A), as a sole source item, it is exempt from the provisions of the County Purchasing Act. Sole Source will be re-evaluated at time of new contract to ensure compliance with statute. | | Background: | Data management system software provides the ability to electronically manage documents and records throughout the records life cycle. These systems are used to store, process, and manage records to efficiently traverse the specific nature of a business process normally mitigated using paper. The County of El Paso licenses the use of a data management system software by the name of VEMACS. The software is aimed for election purposes, it is complimented by Votesafe, provided by Votec Corporation. The Elections Department uses the VEMACS software to manage the election’s data and maintain compliance. This software serves as a repository for all County voter records and facilitates the registration process necessary to perform the elections management process. Votesafe, is implemented in designated polling places and facilitates the use of poll books. It provides the ability to serve as a remote election management tool. It allows poll workers the ability to retrieve voter records to confirm status, precinct designation, ballot style, and voting history.
Pursuant to Texas Local Government Code Section 262.024 (a)(7)(A), as a sole source item, it is exempt from the provisions of the County Purchasing Act. Sole Source will be re-evaluated at time of new contract to ensure compliance with statute.
| | Fiscal Impact: | Year 1: $128,911.00
Year 2: $132,180.00
Year 3: $137,589.00
Year 4: $143,225.00
Grand Total: $541,905.00
GF-ITD-MAINT/REP-SOFTWARE
COGF-1000-0000000-431-10-11140-0001-00000-600654-
| | Recommendation: | Approve and authorize the Sole Source Purchase of VEMACS and VoteSafe Support for the Elections Department from Votec Corporation of San Diego, CA in the grand total of $541,905.00. Funds are available in GF-ITD-MAINT/REP-SOFTWARE. Pursuant to Texas Local Government Code Section 262.024 (a)(7)(A), as a sole source item, it is exempt from the provisions of the County Purchasing Act. Sole Source will be re-evaluated at time of new contract to ensure compliance with statute. | | Prior Action: | N/A | | Strategic Plan: | .. | | Strategic Plan Information: | |
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