The County was seeking to purchase Central Access and Security Control System, Equipment & Services for Various County Buildings. With over 2,700 employees and 80 County buildings, the central access and security system must be able to serve all facilities within the County using a single ID card and central control mechanism or feature that can provide access to entrances through all locations.
Solicitation Advertised: March 18, 2018 and March 25, 2018
Solicitation Opened: August 16, 2018
Vendors Notified: 91
Vendors Responding: 8
Contract Term: 5 years with 2 additional 1-year terms not to exceed 7 years
Proposals were received and evaluated by a committee consisting of representatives from the County’s Human Resource’s Department, Facilities Department, Information Technology Department, Public Works Department, and Sheriff’s Office. The Purchasing Department facilitated the evaluation process. Evaluation criteria included:
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Quality of proposed solution
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Costs associated with installation and maintenance of system
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Qualifications and Experience of Proposed Access & Security Control System Services Provider
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Timeline to Implement
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References from Projects of Similar Scope and Size
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Health Insurance Provision for Employees
The evaluation team reviewed, scored, and ranked each firm against the established criteria. In this case, the top scoring firm, PyroCom Systems, Inc., of El Paso TX, was determined to offer the most advantageous solution. A best and final offer was proposed and accepted.