| Item Title: | Purchasing- Kiosk Scanner Printers Electionware | | Submitted By: | Debra Carrejo, CPPO, CPPB, Purchasing Agent, Purchasing Department (915) 546-2048 | | Subject: | Approve and authorize the purchase of Kiosk Scanner Printers Electionware for the Elections Department using Buyboard Contract #542-17, awarded to Election Systems & Software, LLC of Omaha, Nebraska, in the amount of $6,067,790. Purchasing approved on 10/24/2018. Funding is available in CP-ELECTIONEQUIP-CAP OUT-EQUIP and SR-ELECTSVC-MAINT/REP-GENERAL. | | Background: | Authorize the Purchasing Agent to issue a purchase order for the following:
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Description
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Total Cost
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Purchase Solution
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$5,752,570
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Annual Post-Warranty License & Maintenance & Support Fees
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$315,220*
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Overall Total Cost
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$6,067,790
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*will be paid out of FY20 SR budget
To ensure the County is obtaining the lowest possible price the Elections Department and the Purchasing Department reviewed available cooperative contracts and determined that the contract held by Election Systems & Software of Omaha, Nebraska conforms to the County’s needs. | | Fiscal Impact: | Funding in the amount of $6,067,790 is available in:
CP-ELECTIONEQUIP-CAP OUT-EQUIP
COCP-3005-ELECTEQ-431-10-11150-0001-00000-706002-
and
SR-ELECTSVC-MAINT/REP-GENERAL
COSR-6033-0000000-431-10-11150-0001-00000-600651- | | Recommendation: | Approve and authorize the purchase of Kiosk Scanner Printers Electionware for the Elections Department using Buyboard Contract #542-17, awarded to Election Systems & Software, LLC of Omaha, Nebraska, in the amount of $6,067,790. Purchasing approved on 10/24/2018. Funding is available in CP-ELECTIONEQUIP-CAP OUT-EQUIP and SR-ELECTSVC-MAINT/REP-GENERAL. | | Prior Action: | On Monday, November 26, 2018 Commissioners Court approved and authorized the reallocation of 2012 Bond funds in the amount of $6,336,165 to allow for the purchase of ElectionWare as permissible by the 2012 bond order. | | Strategic Plan: | .. | | Strategic Plan Information: | |
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